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Governing Body endorses new staff policies

Published: 22 March 2018

Auckland Council’s Governing Body today endorsed a new corporate policy framework to guide staff behaviour at work, including a revised approach around sensitive expenditure.

‘Our Charter’ is a single set of six principles and standards to guide council staff when working across key areas, including Te Tiriti o Waitangi, information and security, health and safety, general staff conduct and money and assets.

It includes new expectations around staff travel expenditure based on the principles of delivering value for money, prudence and building trust with Aucklanders around sensitive expenditure.

Mayor Phil Goff says the council has a responsibility to Auckland ratepayers to spend their money wisely.

“The new policies create clear expectations for the council and its CCOs to be restrained on gifts, hospitality and travel,” he says.

“The new principles and standards will address concerns about the level of travel spending with the expectation that there is greater transparency around council travel. 

“In addition the council will be focused on meeting expectations for tighter travel budgets with a commitment to delivering a 30 per cent reduction in the travel budget in this financial year", says Mayor Goff.

The following is a digest of decisions made. The agenda is available on Auckland Council’s website and minutes will be added once confirmed. This meeting was also webcast on the council’s website and items are available on demand.

 

Items 1-9 were administrative items

Item 10: Updated Remuneration Policy 2018

The Governing Body approved changes to the council’s Remuneration Policy which must be reviewed by the Council every three years under the Local Government Act 2002.

The policy provides high-level guidance for all remuneration decisions made by the council and is supported by other operational guidelines and policies.

In summary the updates to the policy include:

  • reference to the introduction of a living wage – adopted as part of the council’s Annual Budget 2017/18
  • a new principle of ‘contribution’ that makes clear there is a link between remuneration and an employee’s contribution to the council’s organisational strategy
  • clarification of roles and responsibilities to reflect recent changes within the council’s People and Performance division

Item 11: Initial response of Auckland Transport to recommendations of the Governance Framework Review

The Governing Body endorsed Auckland Transport’s initial responses on recommendations made about engagement with local boards in relation to place-shaping. The recommendations were made by the Governing Body as part of the Governance Framework Review.

Item 12: Auckland Council Staff Policies - Principles and Standards

As noted above, the Governing Body endorsed the council’s new corporate principles and standards called ‘Our Charter’ to guide staff behaviour at work,

This includes a revised approach for travel expenditure that will apply across the Auckland Council Group for the first time. More detailed information is available on OurAuckland

Item 13: 2018 LGNZ Conference and AGM

The Governing Body confirmed its representatives at the Local Government New Zealand Annual General Meeting and attendees at the LGNZ conference.

Representatives include Mayor Phil Goff, Deputy Mayor Bill Cashmore, Councillors Penny Hulse, Alf Filipaina, and Richard Hills. Each local board is also invited to approve attendance of one member at the conference.

Item 14: Health, Safety and Wellbeing update

An update was received on the Health, Safety and Wellbeing report for the second quarter of 2017/2018. The report was previously considered at the Audit and Risk Committee on 26 February 2018.

Item 15: Appointing a replacement member to the Tūpuna Maunga o Tāmaki Makaurau Authority

Councillor Josephine Bartley was appointed as a permanent member to the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority).

Item 16: Amendments to the Governing Body Terms of Reference

Amendments to the Governing Body Terms of Reference and committee membership were adopted. These include:

  • renaming the Appointments and Performance Review Committee to Appointments, Performance Review and Value for Money Committee with additional responsibilities for overseeing the Local Government Act section 17A review programme and other efficiency initiatives
  • changing the membership of some committees

Item 17: New appointments to the Youth Advisory Panel

The Governing Body noted the appointment process to fill three vacant positions on the Youth Advisory Panel from the Franklin, Ōrākei and Whau Local Board areas.

Item 18: Summary of Governing Body information memos and briefings

A summary and provide a public record of memos or briefing papers that may have been distributed to Governing Body members.